Board Member Confidentiality Agreements

Sensitive information may include health, employment, finances, or other personal information. In accordance with their fiduciary duties, members of the management board should not disclose information they have received in the course of their position on the board. Once the confidentiality directive is completed, the board of directors must formally approve it at a board meeting. The Secretary of the Management Board should link or combine it with the Data Protection Directive and the Conflict of Interest Directive of the organisation. The Directive should be included in the statutes and in all copies of the manuals of the members of the management board. Q: Can board members issue a directive requiring all board members to abide by a confidentiality agreement? Respect for confidentiality also means that members of the Board of Directors must maintain the confidentiality of any personal or sensitive information they receive during their service to the Board of Directors. The first step in drafting a privacy directive is to identify the reasons why the board needs it. The following section should indicate to whom the directive applies, which may include board members, staff, committee members who are not on the board, the advisory committee, and others. Board members, individuals or not-for-profit organizations may suffer consequences if a board member or board member violates confidentiality, whether or not it was done unknownstly. The direct consequences may vary depending on the circumstances of the infringement.

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